Notice of 2023 Volley South Annual General Meeting

30 September 2023 at 1 pm.  This will be held online

Microsoft Teams meeting

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Meeting ID: 471 149 184 394
Passcode: hcpuCf

Please email You are invited to this year’s Annual General Meeting on the info@volleysouth.org.nz by 12noon 30 September 2023 for link.

Agenda

1. Welcome, attendees, apologies.
2. Minutes
3. Annual Financial report
4. Appointment announcement 
5. All motions and general business must be in writing 14 days prior to the AGM and must be accompanied with a resolution.
   • This form is the only acceptable form https://www.sporty.co.nz/viewform/169517 .
   • No motions or general business will be accepted from the floor.
6. Awards announced and will be presented at the Prizegiving or an alternative time.

Appointed Board Members

1.       Stephanie Roberts - Co-Chair- appointed

2.      John Knowler  

3.      Tomas Adams- Player Rep

4.      Appointment vacancy - voted by appointment panel -apply here by 31 August 2023

5.       Julian Patino-   Youth Voice Growth Chair , Amber Flay Deputy Chair

Elected board member - No election required.

1. Opini Toomalatai (term ends 2025) No vacancies, no election required. Co-Chair- elected​​​​​​​

Constitution references

• In accordance with the Constitution: https://www.sporty.co.nz/asset/downloadasset?id=510b961f-67cc-43ef-8220-78f4f519aa9f
• Section 10. Annual General Meeting 10.1. The Annual General Meeting shall be held no later than six months after the close of the financial year.
• Section 12.1 Notice of Annual General Meeting Notice of a General Meeting shall be posted by any appropriate means, by the Executive Board to all members of Volleyball Southland at least 28 days prior to the date fixed for such meeting.
• Section 13.4. At each General Meeting an Annual financial report for the preceding year shall be presented. (posted to our website at least 7 days prior to the AGM)
• Section 14.4. All motions must be in 14 days prior to the AGM and must be accompanied with a resolution. No motions will be accepted from the floor.
• Notice of Motion – must be on Volley South forms due 15 September 2023, by 11:59 pm no late submission will be accepted.
• Section 6.1. The Executive Board shall consist of no less than 4 (four) and no more than 8 (eight) members, with any person(s) being elected as follows:
  • Section 6.1.1. A maximum of two of the Executive Board members shall be individually elected, they must be nominated and apply 30 days prior to the Annual General Meeting. No positions will be accepted from the floor.
  • Section 6.1.2. A minimum of two of the Executive Board members shall be individually appointed by an appointments panel, one month before the AGM.