Volley South AGM 2025 – Notice & Timeline
Notice of 2025 Annual General Meeting
Date of AGM: Sunday, 19th October 2025
Time: 2:00 PM
Venue: Online (Link provided upon RSVP)
RSVP Deadline: 7 October 2025, 11:59 PM – RSVP to info@volleysouth.org.nz to receive the meeting link
- Welcome, attendees, and apologies
- Confirmation of Minutes
- Presentation of Annual Financial Report
- Notices of motions received by the due date -No motions accepted from the floor
- Awards received by due date - for awards panel consideration -No motions accepted from the floor
- Election of one (1) Executive Board Member (Elected) -No motions accepted from the floor
- Adoption of new Constitution (mandatory clauses only)
Item | Constitution Clause | Deadline / Date | Notes |
|---|
AGM Notice Issued | 12.1 | 23 September 2025 | Meets the requirement of at least 28 days prior |
RSVP to AGM | 12.1 | 7 October 2025, 11:59 PM | Receive the link for online attendance |
Election Nominations (Elected Board Member) | 6.1, 6.4, 9.1.1, 14.2 | 7 October 2025, 11:59 PM | Only financial voting members are eligible Must be submitted via official form only No motions accepted from the floor |
Feedback on Proposed Constitution | 20.1 | 7 October 2025, 11:59 PM | Only financial members may submit feedback via the official form only |
Motions & General Business | 14.4 | 7 October 2025, 11:59 PM | Must be submitted via official form only No motions accepted from the floor |
Awards Submission | Organisational Policy | 7 October 2025, 11:59 PM | Must be submitted via official form only No motions accepted from the floor |
AGM Topic | Constitution Clause | Note |
|---|
Notice of Meeting | 12.1 | At least 28 days notice; notice issued 23 Sept 2025 meets this requirement |
Financial Report | 13.4 | Balance Sheet & Income & Expenditure Account to be presented at AGM |
Motions & General Business | 14.4 | Must be submitted 14 days prior; no floor motions; deadline 7 Oct 2025 |
Voting Eligibility | 14.5.1–14.5.3 | School and team votes only; volunteers covered under school votes (Clause 9.1.1) |
Election of Board Members | 6.1, 6.4 | Only financial, voting members eligible; Clause 9.1.1 and 14.2 apply; deadline for nominations 7 Oct 2025 |
Constitution Adoption | 20.1 | Constitution legally binding once adopted by two-thirds vote at AGM; feedback deadline 7 Oct 2025 |
Quorum | 14.6.7 | Five eligible voters required |
Name | Position | Term |
|---|
Brent Jamieson | Chair (Appointed) | Continuing |
Opini Toomalatai | Deputy Chair (Elected) | Term concluding 2025 |
John Knowler | Board Member (Appointed) | Continuing |
Suzannah Schwarz | Board Member (Appointed) | Continuing |
Joy Freemantle | Board Member (Appointed) | Continuing |
Name | Role |
|---|
Jorgelina Levia | Coach Representative |
Ryne Saldana | Player Representative |
Rosalia Lo | Chair, Youth Group Voice |
Jose Carlos Cagasas (Carl) | Community Representative |
Kaieti Talalelei | Community Representative |
Tutuila Koila Vine (Vine) | Community Representative |
- Section 6.1 – Executive Board membership numbers and elected positions
- Section 6.4 – Disqualification and standing down from Board
- Section 9.1.1 – Membership eligibility and financial members
- Section 12.1 – AGM notice requirements
- Section 13.4 – Financial report presentation
- Section 14.2 – Affiliation requirement for voting members
- Section 14.4 – Motion submission rules
- Section 14.5.1–14.5.3 – Voting allocations per school and team
- Section 14.6.7 – Quorum requirements
- Section 20.1 – Constitution adoption and legal effect
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