Volley South AGM 2025 – Notice & Timeline
Notice of 2025 Annual General Meeting
Date of AGM: Monday 20 October 2025
Time: 7:00 PM
Venue: Online (Link provided upon RSVP)
RSVP Deadline: 7 October 2025, 11:59 PM – RSVP to info@volleysouth.org.nz to receive the meeting link
VOLLEY SOUTH 2025 ANNUAL GENERAL MEETING
AGENDA 7:00 pm
1. Welcome, Attendees, and Apologies
Chair to welcome attendees and note apologies.
Requests to Attend online:
Members:
Member of the Public (no speaking rights):
2. Confirmation of Minutes – 2024 AGM
Confirmation of 2024 AGM minutes.
Mover and Seconder required.
3. Presentation of Annual Financial Report
Prepared by McCulloch & Partners. On website here
Mover and Seconder required.
4. Notices of Motion
Nil received.
Nothing can be tabled from the floor.
5. Notice of General Business
Nil received.
Nothing can be tabled from the floor.
6. Awards
Presented by Awards Committee at South Island Juniors.
Nothing can be tabled from the floor.
7. Election of Executive Board Member
One vacancy and one nomination: Isabell Taula.
Elected unopposed. No vote required.
8. Adoption of New Constitution
Consultation document sent out and was due 7 October 2025.
60 voting members; two-thirds majority (40 votes 66.6%) required.
Proxy votes received: 47 in favour, exceeding two-thirds - 78.3% support
As the required two-thirds majority has already been met through proxy votes, no vote is required at the AGM.
Item | Constitution Clause | Deadline / Date | Notes |
|---|
AGM Notice Issued | 12.1 | 23 September 2025 | Meets the requirement of at least 28 days prior |
RSVP to AGM | 12.1 | 7 October 2025, 11:59 PM | Receive the link for online attendance |
Election Nominations (Elected Board Member) | 6.1, 6.4, 9.1.1, 14.2 | 7 October 2025, 11:59 PM | Only financial voting members are eligible Must be submitted via official form only No motions accepted from the floor |
Feedback on Proposed Constitution | 20.1 | 7 October 2025, 11:59 PM | Only financial members may submit feedback via the official form only |
Motions & General Business | 14.4 | 7 October 2025, 11:59 PM | Must be submitted via official form only No motions accepted from the floor |
| Awards Submission | Organisational Policy | 7 October 2025, 11:59 PM | Must be submitted via official form only No motions accepted from the floor |
AGM Topic | Constitution Clause | Note |
|---|
Notice of Meeting | 12.1 | At least 28 days notice; notice issued 23 Sept 2025 meets this requirement |
Financial Report | 13.4 | Balance Sheet & Income & Expenditure Account to be presented at AGM |
Motions & General Business | 14.4 | Must be submitted 14 days prior; no floor motions; deadline 7 Oct 2025 |
Voting Eligibility | 14.5.1–14.5.3 | School and team votes only; volunteers covered under school votes (Clause 9.1.1) |
Election of Board Members | 6.1, 6.4 | Only financial, voting members eligible; Clause 9.1.1 and 14.2 apply; deadline for nominations 7 Oct 2025 |
Constitution Adoption | 20.1 | Constitution legally binding once adopted by two-thirds vote at AGM; feedback deadline 7 Oct 2025 |
Quorum | 14.6.7 | Five eligible voters are required |
Name | Position | Term |
|---|
Brent Jamieson | Chair (Appointed) | Continuing |
Opini Toomalatai | Deputy Chair (Elected) | Term concluding 2025 |
John Knowler | Board Member (Appointed) | Continuing |
Suzannah Schwarz | Board Member (Appointed) | Continuing |
Joy Freemantle | Board Member (Appointed) | Continuing |
Name | Role |
|---|
Jorgelina Levia | Coach Representative |
Ryne Saldana | Player Representative |
Rosalia Lo | Chair, Youth Group Voice |
Jose Carlos Cagasas (Carl) | Community Representative |
Kaieti Talalelei | Community Representative |
Tutuila Koila Vine (Vine) | Community Representative |
- Section 6.1 – Executive Board membership numbers and elected positions
- Section 6.4 – Disqualification and standing down from Board
- Section 9.1.1 – Membership eligibility and financial members
- Section 12.1 – AGM notice requirements
- Section 13.4 – Financial report presentation
- Section 14.2 – Affiliation requirement for voting members
- Section 14.4 – Motion submission rules
- Section 14.5.1–14.5.3 – Voting allocations per school and team
- Section 14.6.7 – Quorum requirements
- Section 20.1 – Constitution adoption and legal effect
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